NOTE: schedule updated as of Sept 13, 2023

RFP Webinar: September 6, 2023 (slides and recording posted below)
Deadline for Statement of Interest and Qualifications: September 22, 2023 
Deadline for Submission of Proposals: November 13, 2023

Overview

WestLight Energy issues this Request for Proposals (RFP) to seek proposals from qualified companies to procure, install, commission, and maintain solar photovoltaic (solar) and solar photovoltaic paired with battery energy storage systems (solar + storage) for a portfolio of 42 public facilities in San Mateo County, California. WestLight Energy, in conjunction with two engineering and design firms, have undertaken significant project development activities to develop solar and solar + storage designs for these facilities. This includes receiving support from each public agency on each project. We are now moving to the next phase of the project, securing a vendor for the procurement, installation, and maintenance of the designed solar and solar + storage systems. PCEA is seeking proposals from firms that fall into one or both of the following categories:

1. EPC contractors that will procure, install, commission, and maintain the systems for a specified price.
2. Bundled Master PPA providers that will procure, install, commission, operate, and maintain the systems (via their own EPC contractor) and can provide WestLight Energy a 20-year Master PPA with pricing that reflects a share of the tax benefits.

RFP Process:

This is a 2-step RFP. After reviewing these protocols, interested Proposers should submit a brief Statement of Qualifications and Interest that summarizes their qualifications and experience. WestLight Energy will provide Proposers it deems sufficiently qualified additional documentation (“Project Packages”) that includes site-specific design and technical information from which Proposers can further evaluate the proposed sites and systems and submit a proposal. Executing a non-disclosure agreement (NDA) will be required to receive this additional information.

RFP Webinar Slides – Posted September 13, 2023
RFP Webinar Recording – Posted September 13, 2023

RFP Materials Released To All:

• 1: Aggregate Distributed Solar Storage RFP (.pdf)
• 2: Statement of Qualifications and Interest
• 3: Supplier Diversity Questionnaire
• 4: WestLight Energy Customer Data NDA (.doc)
• 5: WestLight Energy Standard NDA (.doc)
• 6: Aggregate Solar Storage EPC Term Sheet (.doc)

RFP Materials To Be Released to Qualified Proposers that Submit a Statement of Interest:

• 7: Aggregate Solar Storage Proposal Form 2023
• 8: Aggregate Solar Storage RFP Portfolio Details

RFP Questions and Answers

Direct all questions pertaining to this RFP to [email protected] with the email subject line “(Proposer Name) – Aggregation RFP Question.” Questions and answers will be uploaded continually until September 22, 2023

Proposal Submittal

All documents should be submitted via email to: [email protected]. Emails should have the Proposer’s name and relevant document noted in the subject line, for example: “Sunny Solar – Statement of Qualifications and Interest” “Energized Electric – Proposal Package.” WestLight Energy may request clarifications on submitted proposals by email or phone. Prompt responses will be requested.

By participating in WestLight Energy’s RFP process, a Proposer acknowledges that it has read, understands, and agrees to the terms and conditions set forth in these RFP instructions. WestLight Energy reserves the right to reject any offer that does not comply with the requirements identified herein. Furthermore, WestLight Energy may, in its sole discretion and without notice, modify, suspend, or terminate the RFP without liability to any organization or individual. The RFP does not constitute an offer to buy or create an obligation for WestLight Energy to enter into an agreement with any party, and WestLight Energy shall not be bound by the terms of any offer until WestLight Energy has entered into a fully executed agreement. Only electronic submittals will be accepted.